Book Purchases and Alma Accounting

All purchases must be initiated through the Content and Collections Division. If the vendor is not already in the system, then he/she must be set up in both the Enterprise Financial System (EFS) and Alma before the invoice can be paid. The Libraries Business Office (LBO) will contact the vendor to obtain a completed W-9 or W-8BEN-E form and will submit the form for University processing. This process can be lengthy. The University's standard policy for payment is net 30, which means a check will not be issued until 30 days after the invoice date. Any other terms or arrangements for payment must be fully justified and authorized before the purchase. Marking "Rush" on an invoice does not authorize early payment.