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Procedures

Please note: The procedures listed on this page is password protected for all non-Libraries IP addresses. If you are attempting to access this information using a non-Libraries IP address, please contact Francine Dupont Crocker for login information.

Barcodes
Binding
Blocks and Overrides
Calendars
Cash Management
Circulation Overview
Course Reserves
Delivery Services
Documentation
Due Dates
Hold Requests
Item Records
Loans
Notes
Patron Records
Printing
Publications
Recalls
Renewals
Returns
Searching
Statistics
System Downtime
Web Page

Barcodes

See Item Records

Binding

Title Aleph Version Last Revised
Binding
14.2 5/21/2004
DataEase 14.2 11/21/2003
Documents 14.2 4/2/2004

Blocks and Overrides

Title Aleph Version Last Revised
No Loan Permission for Item 17.01 2/10/2006
Patron Records: Email Problems 17.01 6/28/2006
Patron Records: Expired ID 17.01 7/6/2006
Patron Records: Fines (Cash Management) 17.01 7/6/2006
Patron Records: Five or more Overdue Items 17.01 7/6/2006
Patron Records: Global Block 01 Need Current Address 17.01 11/9/2005
Patron Records: Overdue Recalled Book 17.01 11/9/2006
Patron Records: Unable to Find Local User Information 17.01 11/9/2005
Removing Academic (BE) Hold 17.01 3/15/2006
Renewal Limit Reached 17.01 2/10/2006
Renewals 17.01 7/6/2006
Temporary Password Override 17.01 5/12/2006

Calendars

Title Aleph Version Last Revised
Setting Up Calendars in Aleph (Tab 17) 17.01 04/11/2006

Cash Management

Title Aleph Version Last Revised
Creating an Overdue Charge 17.01 5/1/2006
Paying For a Lost Item 17.01 5/1/2006
Paying Overdue Charges 17.01 5/1/2006
Removing Academic (BE) Hold - See Block and Overrides ~ ~
Waiving a Lost Item Charge 17.01 5/1/2006
Waiving Overdue Charges 17.01 5/1/2006

Circulation Overview

Title Aleph Version Last Revised
Aleph Terminology / Screen Display 17.01 6/22/2006
Shortcut Keys 17.01 6/22/2006

Course Reserves

Title Aleph Version Last Revised
Course Reserve Overview 17.01 10/1/2005
Getting Started: Logging into the Course Reserve Module 17.01 10/1/2005
Course List Page Overview 17.01 10/1/2005
Adding a Course 17.01 10/1/2005
Modifing a Course 17.01 10/1/2005
Deleting a Course 17.01 10/1/2005
Reactivating Courses (Flowchart) ~ 5/11/2006
Adding Items (Flowchart) ~ 5/11/2006
Adding Documents: Searching the Staff Reserves Catalog 17.01 5/5/2006
Adding Documents: Exact Match (Library Owned) 17.01 8/11/2006
Adding Documents: No Exact Match (Library Owned) 17.01 5/8/2006
Adding Documents: Course Packets 17.01 8/10/2006
Using the Cataloging Module 17.01 8/11/2006
Cataloging Module Layout 17.01 8/10/2006
Transferring Items to Other Reserve Units 17.01 5/8/2006

Delivery Services

Title Aleph Version Last Revised
Interlibrary Loan: Loaning Materials 17.01 6/28/2006
Interlibrary Loan: Returning Materials 17.01 6/22/2006
MLAC: Loaning Requested Items to Unaffiliated Borrowers 17.01 7/5/2006
MLAC: Processing Requests from Affiliated Borrowers 17.01 7/3/2006
MLAC: Processing Requests from Unaffiliated Borrowers 17.01 7/3/2006
MLAC: Receiving Requests 17.01 7/3/2006
Point to Point: Routing Items Already On Hold 17.01 6/26/2006
Point to Point: Routing Items On Shelf 17.01 6/26/2006

Documentation

Title Aleph Version Last Revised
Creating a Screen Capture for a Procedure ~ 4/14/2006
Inserting a Policy in a Procedure ~ 5/12/2006
Style Guide for Writers ~ 5/2/2006

Due Dates

See Loans

Hold Requests

Title Aleph Version Last Revised
Deleting a Hold Request 17.01 3/21/2006
Placing Holds/Recalls 17.01 01/19/2006
Returning a Recalled Item with Other Pick up Location -- See Returns 17.01 10/12/2005

Item Records

Title Aleph Version Last Revised
Adding or Removing an Item Process Status 17.01 4/27/2006
Accessing Circulation History and Summary 17.01 10/12/2005
Changing a Barcode 17.01 4/13/2006
Changing Item Information 17.01 1/27/2006
Creating Quick Catalog Records 17.01 4/27/2006
Loaning Items -- See Loans 17.01 10/12/2005
Placing a Circulation Note 17.01 4/27/2006
Placing an Internal Note 17.01 4/27/2006
Opening the Item Tab and Item Bar 17.01 9/23/2005
Item Process Status Codes and Descriptions 17.01 10/12/2005
Item Process Status Maintenance: Flow Chart ~ 9/30/2005
Item Process Status Maintenance: HS (Requested Item Held for Patron) 17.01 7/26/2005
Item Process Status Maintenance: MS (Missing) 17.01 7/26/2005
Item Process Status Maintenance: MT (Missing in Transit) 17.01 7/26/2005
Item Process Status Maintenance: NB (New Book Shelf) 17.01 7/26/2005
Item Process Status Maintenance: SB (Sent to BInder) 17.01 7/26/2005
Item Process Status Maintenance: Using the Item Process Status Spreadsheets ~ 8/12/2005
Item Status Codes and Descriptions 17.01 10/12/2005
Restoring Item Information 17.01 4/27/2006

Loans

Title Aleph Version Last Revised
Changing Due Dates 17.01 11/09/2005
Fiscal Year Due Dates ~ 7/24/2006
Loaning Items 17.01 1/4/2006
No Loan Permission for Item - See Blocks and Overrides ~ ~

Notes

Title Aleph Version Last Revised
Placing a Circulation Note - See Item Records ~ ~
Placing an Internal Note - See Item Records ~ ~
Checking Patron Notes - See Patron Records ~ ~

Patron Records

Title Aleph Version Last Revised
Borrowing Privileges Guide ~ 10/18/2006
Borrower Type Codes and Descriptions 17.01 10/12/2005
Checking Patron Notes 17.01 12/5/2005
Creating a Patron Record 18.01 10/5/2006
Printing a Circulation Summary (Has List) - See Printing ~ ~
Retrieving a Patron Record 17.01 3/21/2006

Printing

Title Aleph Version Last Revised
Print Settings
17.01 2/16/2006
Printing Loan Receipts 17.01 3/21/2006
Printing Return Receipts 17.01 3/21/2006
Printing a Circulation Summary (Has List) 17.01 2/16/2006

Publications

Title Aleph Version Last Revised
Department Standards ~ 2/1/2006
Guidelines for Authors Submitting Articles to the IADS Newsletter ~ 6/15/2006

Recalls

See Hold Requests

Renewals

Title Aleph Version Last Revised
Backdating Renewals 17.01 2/16/2006
Renewal Blocks - See Blocks and Overrides ~ ~
Renewal Limit Reached - See Blocks and Overrides ~ ~
Renewing All 17.01 2/16/2006
Renewing a Single Loan 17.01 2/16/2006

Returns

Title Aleph Version Last Revised
Return Pop Up Windows 17.01 11/10/2005
Returning a Recalled Item 17.01 1/3/2006
Returning a Recalled Item with Other Pick up Location 17.01 12/8/2005
Returning Items 17.01 2/9/2006

Searching

Title Aleph Version Last Revised
Aleph: Searching by Author 17.01 1/27/2006
Aleph: Searching by Barcode 17.01 4/7/2006
Aleph: Searching by Call Number 17.01 1/27/2006
Aleph: Searching by Title 17.01 1/27/2006
MNCAT: Searching by Author 17.01 1/27/2006
MNCAT: Searching by Call Number 17.01 1/27/2006
MNCAT: Searching by Item Records 17.01 4/25/2006
MNCAT: Searching by Title 17.01 1/27/2006
Processing a Search Request 16.02 5/12/2006
Searching for Overdue In Transit Items ~ 8/1/2005
Searching in the Patron List - See Patron Records ~ ~
Search Procedures ~ ~

Statistics

Title Aleph Version Last Revised
Periodic Hourly Count Collection Periods ~ 8/19/2005
Which Libraries Collect Counts? ~ 5/19/2005

System Downtime

Title Aleph Version Last Revised
Downtime Sign: MNCAT and Related Services Upgrade Notice
16.02 8/17/2005
Guide to Reading the Offline Circulation Error Report 16.02 8/17/2005
Offline Circulation 17.01 9/23/2005
Standalone Offline Circulation 17.01 9/23/2005

Web Page

Title Aleph Version Last Revised
Content Responsibiity List ~ 2/1/2006
Guidelines for Submitting Information to the IADS Web Page ~ 2/1/2006
Publishing Standards - See Publications ~ 2/1/2006