Emergency and Disaster Procedures
OPERATIONAL CONTINGENCY PLAN
Facilities and Operations Management Department Members
Procedures by building:
(Use when immediate action is needed.)
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- Andersen/MLAC
- Architecture
- BioMed (Diehl Hall)
- EFW
- Forestry
- Magrath
- Math
- Plant Pathology
- VetMed
- Walter
- Wilson
Disaster Response Plans:
(Next steps)
University-wide:
U of M Campus Emergency Preparedness Information
EMERGENCY CLOSING PROCEDURES:
- Staff should listen to WCCO-AM 830 for official U of M closing information.
- In the event that any staff member misses the WCCO official closing announcement they should call the University Librarian’s Office at 612-624-4520, there will be a voice-mail message with closing information.
- Staff that work weekends and evenings should call 612-624-4520 if they believe the University may be closed or closing, there will be a voice-message with closing information.
- If the University closes during regular business hours (7:45AM-5PM) on a weekday (Monday through Friday), each staff member will receive an email from University administration with details about the closing. The University Librarian’s Office will also send an all-stall email confirming the closing information.
- Inform the student employees in your area about this procedure and in the event of a closing.
About the Procedures
Emergency and Disaster Procedures
FOM works with Collection Development to implement the collection disaster plan (Developed by Collection Development to protect the collections)
FOM Implements the facility disaster recovery plan
FOM is the Facility Emergency Response Team leader
Collection Development Disaster Plan
Collection Development will set the standards when they prepare the Collection Disaster Plan. The collection report should have the actual procedures which will be modified to fit each library on campus, i.e., room numbers, floors, locations of supplies, etc . FOM will consult with Collection Development on the Collection Disaster Plans. After all clarifications and concerns are resolved the Collection Development will turn over the plans to FOM. FOM will bring the plan to their locations and discuss the plan and the standards with the Collection Disaster Response Team that will implement the plan in that area. The geographic Collection Disaster Response Team will modify the report with appropriate room numbers, locations of supplies, etc .
FOM will annually contact all Collection Disaster Response Team members to confirm phone numbers and memberships. All FOM will be familiar with all the geographic locations plans and be available to implement them if the FOM representative for that location is absent. Each geographic location will have Collection Disaster Response Team Leader who may be the GF, a FOM member, or a member of the Information Access and Delivery Services.
Each location will form a team to carry out the Collection Disaster Plans. This team will have representation from FOM, Information, Access, and Delivery Services and Collection Development.
Each geographic Collection Response Team will be available to the other locations in an event of an emergency. It is the GFs responsibility to work with Information, Access, and Delivery Services and Collection Development to recruit volunteers to fill vacancies on the response team. Periodically all locations will check to make sure all the emergency supplies are available and in there proper places as specified in the plan. Periodically the GF will contact University Facilities Management to make sure night staff are aware of the location of phone numbers to call if an emergency occurs at night and where the emergency supplies are located.
Facilities Emergencies
Emergency procedures of various buildings are located at **** put click to building emergency documents.
FOM will set the standards and prepare the Facility Disaster Recovery/Emergency Response Plans. The report will have actual procedures which will be modified by FOM and the Emergency Response Team to fit all libraries in their geographic areas. All FOM members and GFs will be cross trained as resources for all geographic locations Emergency Response Team procedures. Each GF will recruit volunteers to fill vacancies on the Emergency Response Team and provide a Emergency Response Team Leader in their facility. This leader can be the GF or another member of the Emergency Response Team. Periodically the Emergency Response Team will meet to go over the plans for their location.
Copies of the procedures will be distributed to all units in each library building. Each building location must have an up-to-date fire evacuation plan in place. The plan should be reviewed periodically for accuracy.
FOM will hold information sessions with all building occupants to remind them of the evacuation plan and review the correct response in the event of a fire emergency.
FOM will work with Libraries Administration and Human Resources Staff, to develop curriculum and act as resource for life-safety training which will be offered to interested staff and Emergency Response Team. It is expected that FOM members will be actively involved in the training sessions.
fom will develop, maintain and arrange for appropriate training for the Emergency Response Team for the building.
FOM will review the membership of the Emergency Response Team to be certain that telephone numbers are still correct and that individuals members wish to continue as members.
FOM will hold drills for particular routines: e.g. collection disasters, personal emergencies, bomb threats, fire, etc .